Digital JSA & SWMS (Job Safety Analysis & Safe Work Method Statement) are crucial to the safety of employees on all work sites. As a manager or supervisor of a worksite, it’s directly your responsibility to maintain correct practices and produces to ensure the health of safety of your staff and any other person on site or the community around. By identify and documenting potential hazards on your work site, supervisors and managers are able to prevent unsafe situations, identify and minimise risks and uphold a safe working environment.
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Paperless inspection solutions are revolutionising every inspection, audit, quality assurance and compliance check for businesses and organisations, giving high accuracy data and the ease of mind that everything is under control. Now even available on ‘rugged devices’ – mobile devices suitable for the construction workplace or engineering sites, paperless inspection solutions are presenting a better and better argument for their implementation across business.
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Many of the inspections and maintenance activities done in the Construction industry currently performed using paper based inspection sheets can now be performed with a range of electronic forms on mobile devices using paperless inspection application. Gone is the necessity to fill in large A4 sheets of questions and tick boxes and carry manuals and instruction books, and then to have the data on these sheets entered manually into a record keeping database back in the office or the workshop.
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Oct 20
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What Can be Taken Digital?
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Oct 20
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Work Order Paperless Systems
Work Order systems today are a good way to take your organisation paperless. Through customisable checklists for maintenance and inspections, your employees can schedule work in strategic ways to operate efficiently. Forms and checklists and their effective use are key to carry out effective inspections. Being able to list all the necessary information required by a technician to perform a task; including task list, activities, instructions and reference material is a vital part of an inspection process. Allowing technicians to enter as much information as is needed including taking pictures and annotating images means work order data does not need any manual double data entry procedure. Technicians can simply snap some images, make markings and indications and assign the picture to a specific line item in their checklist on their work order. All done with a minimal number of clicks.
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It is estimated that currently more than two thirds of Australia’s population own a smartphone in 2017. It’s now up to organisations to optimise their mobile devices and train employees to use them as a tool to stay competitive in business. One area that organisations can leverage the smartphone culture is in asset and equipment maintenance. Pervidi’s Computerized Maintenance Management Software (CMMS) is designed for equipment maintenance and asset management using a smartphone. Smartphones have evolved into an important business tool for organisations with their versatility expanding their application scope in the office as well as in the field. Continuous advancements in technology have resulted in smartphone devices being used to assist companies with day-to-day operations and complete activities that previously required a computer or were dependent on paper-based processes. Optimizing asset maintenance with CMMS requires both powerful and easy-to-use software. The best way to ensure that your business is efficient is choosing paperless solutions.
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The benefits of a CMMS are both far-reaching and highly noticeable. Employees get the benefits of inspections that are scheduled by a digital system, whereby the exact checklist for the particular asset for the specific inspection type is provided automatically. All assets are of course catalogued against the system so that inspection data is correlated in one spot, and deficiencies both in the asset and reporting data can be easily spotted. The CMMS will suggest which inspections need to be carried out based on previous data, pre-configured rules and what industry standards the company is trying to adhere to. Management get the benefit of a powerful yet intelligent system that can eliminate the need of giving simple orders and repeating things in meetings; employees will be notified exactly what is happening, will happen or should be happening. This means when an asset is reported as faulty and having failed a check; management is informed so they can make a judgement whether a replacement needs to be ordered, maintenance is informed that a repair bay may be needed imminently, and other employees notified to avoid using this asset.
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One of the benefits for businesses using digital applications for their stock inspection and inventory management is the ease of application across all their checks. A premium inspection solution can often be tailored not only to specific checks needed by a business, but also provide several different inspection checklists for specific users. An inspector specialising in regulatory audit can through their specialised access use very different checklists to health and safety officials; whilst all reports stem from the same platform. This means that whilst different users may see only a set variety of reports, their data is congregated for analysis purposes and organisational oversight. It also means that from an update standpoint that the right individuals can be informed without having every single employee determine whether it is relevant to their task. Shortcuts like these increase the speed and effectiveness of the information sharing throughout the business, meaning that stock inspection and inventory management productivity can be dramatically increased.
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